Fireflies AI Notetaker

Fireflies AI Notetaker is an intelligent AI meeting assistant that automatically captures, transcribes, summarizes, and organizes conversations from online meetings and audio or video recordings.



Designed to integrate seamlessly with popular conferencing platforms such as Zoom, Google Meet, and Microsoft Teams, it removes the need for manual note-taking by generating accurate transcripts, key insights, and actionable summaries using advanced AI.

Fireflies for Windows also supports multi-language transcription and searchable archives, making it suitable for professionals, teams, and remote workers.

Key Features

Automatic Meeting Recording: Records meetings across Zoom, Google Meet, Microsoft Teams, and other conferencing tools

Real-Time Transcription: Converts spoken dialogue into text during meetings

AI-Generated Summaries: Creates structured summaries with highlights and action items

AskFred AI Assistant: Allows users to ask questions about meeting content

Meeting Search: Searchable archive of past meetings and transcripts

Multi-Language Support: Supports transcription in over 100 languages

Integration Ecosystem: Connects with calendars, CRMs, Slack, Notion, and productivity tools

Mobile & Extension Support: Available via browser extension and mobile apps



Fireflies Desktop App

Capture, summarize, and get real-time assistance with the Desktop App.

Fireflies Desktop App is a native AI meeting assistant for Mac and Windows that brings Fireflies’ transcription and summarization capabilities directly to your computer. It captures, transcribes, and generates real-time notes and instant summaries for meetings, helping you focus on conversations instead of manual note-taking.

The app provides live transcripts and automatic real-time insights during calls, with built-in features like Live Assist and AskFred for instant suggestions and answers while the meeting is in progress.

The desktop version aims to detect and join meetings automatically, supporting discussions on major platforms such as Zoom, Meet, Teams, and others without requiring a separate bot.

Users can prepare before meetings by reviewing past notes, setting languages, and receiving smart alerts, while automatic integrations allow meeting insights to be pushed into tools already in use. Enterprise-grade security and compliance features are included for organizations with high privacy requirements.

The Desktop App is designed to improve productivity by making transcription and AI assistance seamless and easily accessible from your local machine. Available for early access via a waitlist.

User Interface

Fireflies AI Notetaker features a clean and intuitive dashboard where meetings, transcripts, and summaries are neatly organized.

Users can filter meetings by date, participants, or keywords and quickly jump to relevant conversation points.



AI summaries and action items are prominently displayed, reducing information overload. Playback controls, adjustable speeds, and transcript highlighting make reviewing meetings efficient.

Integration settings and preferences are easy to manage, making the interface friendly for both beginners and advanced users.

Solutions

Sales – Automatically populate CRM records, train sales teams, and close deals faster with searchable meeting insights.

Recruiting – Improve candidate screening and streamline communication and collaboration across hiring teams.

Marketing – Analyze competitor conversations, track sentiment, and execute marketing strategies more effectively.

Product & User Research – Automate notes for interviews, usability tests, and research debriefs with clear summaries.

Venture Capital – Capture pitch meetings, generate IC-ready summaries, and make the entire deal pipeline searchable.

Engineering – Automate meeting documentation, technical notes, and follow-up action items for teams.

Finance – Record client meetings, simplify portfolio reviews, and support compliance requirements.

Healthcare – Automate clinical notes, capture patient insights, and streamline compliance workflows.

Podcasting – Generate transcripts and subtitles for podcasts, audio recordings, and video content.

Real Estate – Automate client meeting notes and capture key property discussions and decisions.

Products

Live Assist – Provides real-time suggestions and instant answers during meetings to support better decisions.

Desktop App – Records, summarizes, and delivers real-time AI assistance directly from the desktop application.

AI Apps – Extends meeting capabilities with specialized AI-powered apps for deeper insights and automation.

Mobile App – Records, transcribes, and summarizes in-person conversations directly from a smartphone.

Chrome Extension – Captures and transcribes meetings and online videos directly from the browser.

API – Enables deep integrations and custom workflows using AI capabilities.



Installation and Setup

• Create an account on the official website
• Choose a suitable pricing plan
• Connect your calendar and conferencing platforms
• Install the browser extension or mobile app if needed
• Configure language, transcription, and recording preferences
• Enable integrations with CRM or collaboration tools
• Setup usually takes only a few minutes, after which Fireflies can automatically join and record meetings.

How to Use

1. Schedule or start a meeting normally
2. Fireflies automatically joins and records the session
3. The meeting audio is transcribed in real time
4. After the meeting ends, the transcript and summary are generated
5. Review key points, highlights, and action items in the dashboard
6. Use search or AskFred AI to find specific information
7. Share, export, or store meeting notes for future reference

FAQs

How accurate are Fireflies AI transcripts?
Accuracy is generally high, though it can vary depending on audio quality, accents, and overlapping speakers.

Does Fireflies work in real time?
Yes, transcription happens during the meeting, while structured summaries are generated afterward.

Can Fireflies transcribe uploaded audio or video files?
Yes, users can upload recordings and receive full transcripts and summaries.

Are participants notified when Fireflies records a meeting?
Yes, Fireflies joins meetings as a visible notetaker bot.

Can meeting notes be exported to other platforms?
Yes, transcripts and summaries can be shared or integrated with collaboration and CRM tools.

Alternatives

Otter AI – Real-time transcription and live captioning

Pricing

Free Plan
Free forever plan for individuals, offering unlimited transcription, limited AI summaries, and 800 minutes of storage per seat, with support for Zoom, Google Meet, Teams, 100+ languages, real-time notes, meeting search, AskFred AI assistant, file uploads, mobile apps, Chrome extension, and API access.

Pro Plan
Designed for professionals and small teams at $10 per seat/month (billed annually), including unlimited transcription and AI summaries, 8,000 minutes of storage per seat, transcript and recording downloads, talk-time analytics, AI apps, action items and task manager, plus unlimited integrations.

Business Plan
Most popular plan for growing teams at $19 per seat/month (billed annually), adding unlimited storage, video recording, multi-language mode, conversation intelligence, team analytics for admins, and user group management on top of all Pro features.

Enterprise Plan
Enterprise-grade plan at $39 per seat/month (billed annually), including everything in Business plus rules engine, SSO, SCIM, HIPAA compliance, private storage, custom data retention, transcript and summary-only mode, super admin roles, and a dedicated account manager.

System Requirements

• Operating System: Windows 10 or Windows 11
• Web Browser: Chrome, Edge, or Firefox
• Internet Connection: Required for recording and transcription
• Memory: Minimum 4 GB RAM recommended
• Storage: Depends on number and length of stored recordings

PROS

• Reduces manual meeting note-taking
• Supports major conferencing platforms
• Searchable meeting archives
• AI-generated summaries save time
• Strong integrations with business tools
• Free tier available
• Multi-language transcription support

CONS

• Visible recording bot may distract participants
• Summaries generated only after meetings
• Storage limits on lower tiers
• Potential privacy concerns for sensitive meetings
• Accuracy depends on audio quality
• May feel complex for first-time users

Conclusion

Fireflies AI Notetaker is a robust AI-powered meeting assistant that significantly improves productivity by automating transcription, summarization, and meeting organization.

Its strong integrations, flexible pricing, and intelligent search make it especially valuable for teams and professionals who attend frequent meetings.

While premium plans are required for advanced functionality, it delivers clear value for anyone looking to save time and keep meetings well documented.