Asana

Asana is a PC, web, and mobile project management application that enables teams to easily build projects of all sizes, create, delegate, and coordinate lists of tasks, and take advantage of the versatile cloud platform to hit deadlines on time.



While many similar project management suites are fully focused on web deployment, allowing team members to access them via any modern web browser, Asana developers have noted the value of standalone native apps, offering PC users the ability to stay in touch with their daily tasks without the need to keep their browser up and running.

Asana’s native desktop app removes distractions so you can focus on what’s important. Just download according to your OS, log in with your email on the web, and you’ll be guided to your new favorite app.

The core goal of Asana is to improve team collaboration by simplifying the way project managers and team members communicate with each other.

It features a wide array of tools that cover all the needs of modern fast-growing companies that regularly strive for aggressive due dates and complete optimization of daily workflows.

The app allows easy input of final goals, building a timeline for any tasks, submitting and managing work forms in a few clicks, support for automation that can streamline many daily processes, and much more. For easy deployment in any company, Asana for PC also features deep integrations with favorite cloud services such as Google Drive, Dropbox, Microsoft Teams, Slack, and dozens of others.

In addition to the wide variety of tools for project managers and team members, it features an incredible variety of tools for company leaders and organization executives, who can always get a real-time overview of the project schedules, who is working on what, and an easy way to visualize the current state of their company’s business.

All Features

Management

• Projects & Tasks: Organize work and clarify responsibilities.
• Subtasks: Break tasks into smaller parts.
• Assignees: Clearly assign task ownership.
• Sections & Columns: Group tasks for organization.
• Custom Fields: Capture information uniformly.
• Forms: Capture work request details efficiently.
• Due Dates & Times: Ensure timely completion.
• Start Dates: Schedule work effectively.
• Timeline: Visualize project deadlines.
• Attachments: Add files seamlessly.
• Likes: Acknowledge tasks or comments.
• Multi-home Tasks: Display tasks in multiple projects.
• Dependencies: Clarify task relationships.
• Rules: Automate manual processes.
• Templates: Start projects quickly.
• Approvals: Request and give approvals.

Communication

• Task Comments: Clarify task requirements.
• Proofing: Provide feedback on images or PDFs.
• Project Messages: Discuss project progress.
• Team Pages: Centralize team projects.
• Rich Text: Format messages for clarity.

Views

• My Tasks: Organize daily to-do lists.
• Inbox: Filter notifications efficiently.
• List View: Collaborate effectively.
• Search: Find work quickly.
• Saved Searches: Revisit specific work.
• Workload: Manage team bandwidth.
• Calendars: Visualize task timelines.
• Files View: Access project files easily.
• Colorblind Friendly Mode: Enhance accessibility.

Reporting

• Goals: Track company objectives.
• Milestones: Set project markers.
• Portfolios: Monitor project status.
• Status Updates: Share progress quickly.
• Dashboard: Analyze work performance.

Team Management

• Teams: Organize projects and teammates.
• Collaborators: Follow task progress.
• Guests: Collaborate with external partners.
• Permissions: Control project access.
• Admin Controls: Manage organizational settings.
• Privacy Controls: Ensure data security.

Integrations

• File Sharing: Connect Dropbox, Google Drive, and Box.
• Adobe Creative Cloud: Seamlessly integrate design feedback.
• Slack: Collaborate efficiently within Slack.
• Asana for Gmail/Outlook: Turn emails into actionable tasks.
• Zoom: Link Zoom meetings to tasks.
• Google & Microsoft: Integrate with essential tools.
• Salesforce & JIRA Cloud: Improve collaboration.
• Harvest: Track time without leaving the app.

Mobile Apps

• Access Asana on iOS and Android.

Asana is distributed to PC users as a standalone app that can be easily deployed on both desktop and touch-friendly laptops and tablets. To take full advantage of collaborative project management, it can also be accessed via native iOS and Android applications.

It can be tested for FREE during the initial Trial period that includes access to unlimited tasks, projects, storage, and the ability to manage tasks with list, board, and calendar views. The app is optimized for all modern versions of Windows OS.

FAQs

Who typically benefits the most from using Asana?
Asana is ideal for teams of all sizes, from startups and small businesses to large enterprises, helping managers, marketers, developers, and cross-functional teams stay aligned and manage workloads effectively.

How does Asana differ from tools like Trello or Monday.com?
Unlike Trello’s card-based simplicity or Monday’s highly customizable dashboards, Asana provides a balance of flexibility and structure with list, board, timeline, and calendar views, making it adaptable for both small teams and large organizations.

Does Asana support workflow automation?
Yes, Asana includes automation features that reduce repetitive tasks by allowing users to create rules, trigger actions, assign tasks automatically, and streamline processes without additional coding or third-party tools.

What platforms and devices is Asana available on?
Asana is accessible via web browsers and offers dedicated apps for iOS and Android, ensuring users can manage tasks and projects from desktops, tablets, and smartphones with seamless synchronization.

How secure is my data in Asana?
Asana prioritizes data security by offering features like data encryption, SOC 2 Type II compliance, GDPR adherence, SAML 2.0, and enterprise-grade admin controls, ensuring both small businesses and large enterprises can trust that their information is safe.

Alternatives

ClickUp - ClickUp is a comprehensive project management platform that combines tasks, docs, goals, and chat in one place. It's highly customizable, making it suitable for teams of all sizes and industries.

Notion - Notion is more than just a project management tool; it's a versatile workspace that allows teams to create custom databases, wikis, and kanban boards. It's highly customizable and can be adapted to fit various workflows.

Trello - Trello is a highly visual project management tool that uses boards, lists, and cards to organize tasks. It's great for smaller teams or personal use, and its simplicity makes it easy to get started.

How does Asana Free work?

The free version of Asana is available for teams of up to 10 people.

Pricing

Personal - Free

• Collaborate with up to 10 teammates
• Unlimited tasks
• Unlimited projects
• Unlimited messages
• Activity logs
• Unlimited storage, 100MB max per file
• List, board, and calendar views
• Basic search filters
• Status updates
• iOS and Android mobile apps
• Time tracking with integrations 
• 100+ free integrations with your favorite apps 

Starter - $10.99

Everything in Personal, plus:

• Asana AI
• AI Studio (with additional credits for purchase)
• No user seat limits
• Timeline and Gantt view
• Workflow builder
• Project dashboards
• Universal reporting
• Advanced search
• Custom fields
• Forms
• Unlimited automations
• Start dates and times
• Custom project templates
• Admin console
• Private teams and projects
• Unlimited free guests

Advanced - $24.99

Everything in Starter, plus:

• Goals
• Unlimited portfolios
• Workload
• Integrations with Salesforce, Tableau, and Power BI
• Forms branching and customization
• Approvals
• Proofing
• Lock custom fields
• Native time tracking
• Scaled security

Enterprise (Contact for price)

• Everything in Advanced, plus:
• Workflow bundles
• Resource management
• SAML
• Expedited user set up with SCIM
• Service accounts
• Guest invite permissions
• Mobile app controls
• Admin announcements
• Project admin controls
• Team membership admin controls
• Custom branding
• 24/7 support

PROS

• Task Management: The platform is great for organizing tasks and projects, allowing you to break them down into smaller, manageable steps.
• Collaboration: It facilitates teamwork by enabling users to assign tasks, comment, and share files within the platform.
• Visibility: It provides transparency into project progress with features like timelines, calendars, and status updates.
• Integration: It integrates with many other tools and platforms, such as Google Drive, Slack, and Microsoft Teams.
• Customization: Users can customize workflows, task views, and notifications to suit their needs.

CONS

• Learning Curve: It can be complex for new users, requiring time to learn its features and functionalities.
• Overwhelming Notifications: Users may receive too many notifications, leading to information overload.
• Limited Free Version: The free version has limitations on features and the number of users, which may not meet the needs of larger teams or complex projects.
• Dependency on Internet: Asana is a cloud-based platform, so it requires an internet connection to access, which can be a limitation in certain situations.

Also Available: Download Asana for Mac