Automatically process emails and email attachments

Automatic Email Processor

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Download Automatic Email Processor 3.2.6

Automatic Email Processor

  -  42.3 MB  -  Trial
  • Latest Version

    Automatic Email Processor 3.2.6 LATEST

  • Operating System

    Windows 7 / Windows 8 / Windows 10 / Windows 11

  • User Rating

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  • Author / Product

    Gillmeister Software / External Link

  • Old Versions

  • Filename


Automatic Email Processor is the complete solution for Outlook to automatically save and/or immediately print incoming emails and their attachments. Various filters and configuration options are available for these tasks, such as the option of subsequent further processing, or dynamic archiving folders for attachments and email messages.

Dynamic archiving folders allow that the path to the location where Automatic Email Processor stores email attachments or emails can be dynamically composed of the individual properties of an email.

For storing email messages, among other things, the output format can be specified (e.g., PDF, EML, or HTML). The standard Outlook message format (saving emails as an MSG file) is particularly suitable for archiving important messages. The program supports the creation of an unlimited number of rules in order to be able to make separate settings for different email accounts. In addition, rules can be applied to emails of a certain period of time or to all emails already received in an Outlook folder.

The following Outlook versions are supported (32-bit or 64-bit each): Outlook 365, Outlook 2024, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007

Auto Mail Processor app monitors Outlook and allows you to send emails or attachments that meet pre-defined criteria directly to a printer upon receipt. Different print settings can be defined for each rule, for example, to be able to print certain emails of different quality. The respective printer can be defined individually for each rule as well as separately for printing the email message or attachment. You can also specify that only certain pages of the email should be printed automatically (for example, print only the first or last page of a PDF attachment of the email).

Monitor Outlook folders
Examine incoming emails and apply appropriate rules

Automatically save emails and attachments
Save emails and email attachments from Outlook automatically into dynamically created folders

Print emails automatically
Send certain emails and attachments directly to the printer (for example, fax emails)

Optional further processing
Perform subsequent tasks, e.g., run a program with the filename of a saved attachment passed as a parameter

With Automatic Email Processor for PC, emails received in Outlook can automatically be saved into a specified directory as a PDF file, for example, in order to keep a copy of the message for backup purposes. Attachments and the email itself can also be embedded (as an MSG file with or without a digital signature) in the PDF file. The path as well as the folder and file name of the PDF file to be saved can be composed of various properties of the email, such as the date and, for example, a part of the subject.

With Auto Mail Processor, you can:
  • Save emails automatically (as a pdf file or in the original format)
  • Automatically print emails and email attachments (pdf files, office documents, etc.)
  • Save attachments automatically (save all or certain attachments of an email by using a filter)
  • Extract or print certain or all files from zip files
  • Monitor an unlimited number of Outlook folders
  • Create custom rules for different tasks
  • Filter by subject, sender, recipient, attachment file name...
  • Receive status reports by email, forward messages, or inform the sender
  • Use command-line parameters: only one run, exit, catch-up
  • Create storage folders dynamically from properties of an email
  • Perform subsequent actions such as start a program with parameters, mark the message as read, or move/copy the email into another outlook folder (copies can optionally be made unencrypted as well as without digital signature)
  • Re-process all emails (with certain criteria) of an outlook email folder
  • Archive emails from any outlook folder and period (e.G. As msg files)
  • Have the email moved to a different outlook folder after processing and have subfolders generated dynamically from properties of the email
  • Have an excel report with an overview and detailed information sent to you on a regular basis
  • Limit the automatic processing of email messages to certain days and times
Note: 30 days trial version. Only the first 10 matching attachments are extracted in the demo version.

What's new in this version:

Automatic Email Processor 3.2.6
- Problem fixed: When saving digitally signed or encrypted messages (with attachments) as a PDF file, the attachments were only listed in the header (in the message details) with a certain setting

Automatic Email Processor 3.2.5
- Save message as PDF file: Improved handling of emails that cause problems with umlauts

Automatic Email Processor 3.2.4
- Smaller optimizations

Automatic Email Processor 3.2.3
- Additional support for encrypted emails that are not digitally signed

Automatic Email Processor 3.2.2
- Profile list: the last catch-up time was not updated directly after performing the catch-up
- Profile import from v2: compatibility improved

Automatic Email Processor 3.2.1
- Fixed regression: Previous work on improved support for encrypted emails caused problems with the processing of emails that were digitally signed but not encrypted
- Missing translation added

Automatic Email Processor 3.2.0
- Extensive revision of support for encrypted and digitally signed messages (S/MIME)
- Bug fixes and optimizations

Automatic Email Processor 3.1.3
- The "Part of the subject" filter criterion is now available for CSV mappings. Previously, using a part of the subject as a filter criterion was only possible with a regex.

Automatic Email Processor 3.1.2
- When the profile search filter was active, some actions did not relate exclusively to the filtered entries (as expected)

Automatic Email Processor 3.1.1
- Search for profile names, comments and monitored folders: selecting list entries only worked if at least one profile was filtered out

Automatic Email Processor 3.1.0
- Improved scaling for high-resolution monitors
- Placeholder support also for post-processing
- Search field for profile names, comments, watched folders
- Custom text when forwarding
- Filter for categories
- Filter for date of receipt supplemented by older/newer than x days, weeks, months, years
- Filter using a list - (filter values opt. from 1st column of a CSV file)
- Horizontal scroll bar for log list
- Options -> Log: Option to show subject shortened to 40 characters in the log area
- Options -> Other: Option to prevent message 'No active tasks'
- Bug fixes and optimizations

Automatic Email Processor 3.0.42
- Missing translations added

Automatic Email Processor 3.0.41
- Problem related to delayed processing fixed
- Missing translations added

Automatic Email Processor 3.0.40
- When embedding objects from digitally signed emails into a PDF file, there was an access error under certain conditions

Automatic Email Processor 3.0.39
- Forwarding a saved message file only worked if the 'Forward attachments' option was also enabled

Automatic Email Processor 3.0.38
- There was an access error when embedding objects from digitally signed emails into a PDF file
- Some optimizations

Automatic Email Processor 3.0.37
- When embedding an MSG file into a PDF file, the name of the MSG file was truncated to the last alphanumeric characters

Automatic Email Processor 3.0.36
- If the creation of a backup copy fails, the corresponding error message is suppressed, provided that the option 'Show errors additionally in message window' is deactivated in Options -> Processing
- A rudimentary check is performed to determine whether the input field for the storage location basically contains invalid path components

Automatic Email Processor 3.0.35
- When catching up with the 'Ignore previously successfully processed messages' constraint, only the first active task was executed
- Some optimizations

Automatic Email Processor 3.0.34
- Some optimizations

Automatic Email Processor 3.0.33
- Fixed regression: The measures to avoid duplicate processing resulted in only the first attachment being saved when using the catch-up function on emails with multiple attachments

Automatic Email Processor 3.0.32
- Fixed potential crash related to log data

Automatic Email Processor 3.0.31
- Fixed regression: Since v3.0.29 only the first active task of a profile was processed when catching up

Automatic Email Processor 3.0.30
- MSO files are now excluded from printing

Automatic Email Processor 3.0.29
- Avoidance of potential double processings in certain constellations when using the Catch-up function
- The license expiration date is now displayed in the window title bar

Automatic Email Processor 3.0.28
- Avoidance of potential double processings in certain constellations

Automatic Email Processor 3.0.27
- Some optimizations

Automatic Email Processor 3.0.26
- On some systems, the display of the printer settings was incorrect
- Some optimizations

Automatic Email Processor 3.0.25
- Fixed a problem with outdated printer settings

Automatic Email Processor 3.0.24
- Options -> Other -> 'Ignore printer settings - use default printer settings' was without function.
- Improved compatibility when importing profiles from version 2
- Placeholder for previous year (with 4 and 2 digits)

Automatic Email Processor 3.0.23
- If the working directory cannot be created after moving the application data to a new PC, the default working directory is used
- Some optimizations and bug fixes

Automatic Email Processor 3.0.22
- When using the virtual add-in and Exchange in online mode: since the Outlook July update, MSG files could be created without some properties (such as subject, sender, etc.) when saving messages in MSG format
- Save message as PDF file: support for images in CMYK color profile when attaching images as pages
- Faster decryption of very large messages (10 MB and larger)
- Some optimizations and bug fixes

Automatic Email Processor 3.0.21
- When using Word temporarily, files are no longer added to the list of recently opened files
- Fixed a potential problem when using Word

Automatic Email Processor 3.0.20
- Profile import: Improved compatibility when importing profiles created with very old versions of the 2 series
- SMTP: Improved compatibility with different providers

Automatic Email Processor 3.0.19
- An obsolete resource that was no longer needed could occasionally cause an error message

Automatic Email Processor 3.0.18
- Outlook instances that are already hanging when the program is being started are now also restarted automatically

Automatic Email Processor 3.0.17
- Delayed processing did not work if an attachment filter was set for saving or printing

Automatic Email Processor 3.0.16
- Outlook items without recipients could not be printed

Automatic Email Processor 3.0.15
- Under certain circumstances, temporarily created files were not deleted
- Some optimizations

Automatic Email Processor 3.0.13
- Some optimizations and error corrections

Automatic Email Processor 3.0.11
- Version 2 profiles can now be imported via More -> Import profiles -> Created with version 2

Automatic Email Processor 3.0.10
- The placeholder for the original attachment name was incorrectly hidden

Automatic Email Processor 3.0.7
- "Recipient address -> does not contain" was only queried if there was also an entry for"Recipient address -> contains"

Automatic Email Processor 3.0.6
- In very rare cases, Outlook could not be accessed when opening the dialog for selecting the watched folders, even though this was possible during the test shortly before. This error is now caught.

Automatic Email Processor 3.0.5
- When filtering, regular expressions and number ranges can now be combined with an OR in addition to a logical AND

Automatic Email Processor 3.0.4
- Some optimizations

Automatic Email Processor 3.0.2
- If an automated Outlook instance is opened and closed several times by the user, Outlook may "forget" that it is automated and try to exit in a regular way. In such cases, the Outlook process hangs, and Outlook can no longer be automated or started. The new version detects hanging Outlook processes and terminates them autonomously.

Automatic Email Processor 3.0.1
- Support for unmapped network locations

Automatic Email Processor 3.0.0
- Outlook and Word instances are reused
- For folders, a regex-extracted part of the message text can now be used
- File names can now also use a regex-extracted part of the subject or message text
- Image and PDF attachments can be attached as new pages to the message when saved as PDF file
- Filters for embedding images: Name, minimum dimensions, size
- Separate filters to identify messages and attachments to be processed
- Output of page number when printing messages
- New option when saving attachments/messages: destination folder must already exist
- Optional specification of an error directory if the destination folder did not exist
- Placeholders can be used for the entire path - the separate base folder has been eliminated
- Simple mappings allow individual placeholders - for example a mapping 'Drive' with the content 'C:' can be created or a mapping 'Path' with the content 'C:File 1'
- CSV mappings allow using CSV files for filter criteria in combination with the respective result if the criteria are met. This eliminates the need to create different profiles for different filter criteria. Ideally, one profile is sufficient
- Mappings can be used: for the path, file name, recipients of forwardings, e-mail folders when moving or copying messages
- New placeholders: number of attachments, user name part of e-mail address
- The saved message file can be forwarded
- Copies of saved message file or attachments can be created
- Additional filter for the task status
- Images and PDF files embedded in the message text can be optionally processed
- HTML images are automatically embedded when sending automatic replies
- Postpone processings - apply profiles to messages only after a configurable period of time (e.g., after 2 weeks, based on the message receipt date)
- Program help updated
- And much more
- Note: Due to the many changes, profiles from previous versions cannot be imported this time

Automatic Email Processor 2.22.3
- Smaller correction

Automatic Email Processor 2.22.1
- Unfortunately, under certain circumstances, older messages were processed again (an error introduced in v2.21.2)

Automatic Email Processor 2.22.0
- When using the dynamic name of a ZIP archive (in the names of the extracted files), it is no longer mandatory to save the archive
- New in Options -> Other: Show option "Print only the first of attachments with the same name" in profile print settings

Automatic Email Processor 2.21.2
- If the recipient could not be read, there were problems with the display of some log information

Automatic Email Processor 2.21.1
- Smaller correction

Automatic Email Processor 2.21.0
- The selected profile remains selected after editing
- When duplicating profiles, it is now possible to specify in the button menu whether the new profile should subsequently be selected and/or opened for editing

Automatic Email Processor 2.20.0
- New option: Print only the first of attachments with the same name

Automatic Email Processor 2.19.0
- Two new filter criteria available: path of the email, message read status
- Bug fixes
- Some optimizations

Automatic Email Processor 2.18.0
- The program behavior for embedded messages can now be configured in the profile settings on the tab General. By default, these are still treated as standalone messages.

Automatic Email Processor 2.17.5
- Performance optimizations for specific configurations.

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